Ledger

Anytime an order is transmitted to a vendor, an entry is added to the ledger. This acts as an audit mechanism for capturing cost at the point of sale.

This ensures that even if a Marketing Administrator removes a catalog item from availability, or changes the price of a brochure from $0.75 to $0.25, the ledger will have the master copy of what the price was when a specific order was placed.

Access Ledger

Click on the Admin then Ledger tab.

View Explained The table and screenshot below describes the Ledger view.

	Name	Description
1	User ID	The User ID of the person that ordered the Order Item.
2	Order Number	The order number that the line item belonged to.
3	Order Item Number	The Order Item for this line item.
4	User Name	The user name of the user who submitted the order
5	Purchased Date	This reflects the date at which the Orderer submitted the order containing this item. As opposed to the date the Order Item was transmitted. Note: *Important This distinction is important to be aware of because the approval process could introduce a delay between the time of submission and time of transmission.
6	Cost	The cost of the item at the time of transmission.
7	Quantity	The quantity ordered for each item.
8	Total	Cost * Quantity = Total
9	Shipped Date	The date of transmission to a vendor.
10	Catalog Item Name	The catalog item name at the time this Order Item was transmitted
11	Cost Center	The cost center, if applicable, associated with this Order Item
12	Is Credit	Currently this value is always false.